Time and Pay
Payroll that follows the deal you signed.
Clinicians enter time from their phone. Time and Pay applies the pay package from the deal sheet, state law and your own payroll policies, then builds the file for your payroll system. When the rules disagree, the most generous one wins, so pay never falls below what the law, your policies or the deal requires.
Add it to any Deal Sheet plan and try it free for 30 days. Cancel anytime.
Built by an operator who built payroll, billing and credentialing for a healthcare staffing agency that grew to about $22M in revenue.
Example figures from a California week with no alternative workweek schedule. Your deals, policies and states produce your numbers.
See Time and Pay in action.
Watch a week move from the clinician timecard to approval to a payroll file ready for your provider.
Prefer a live walkthrough with your own numbers? Book a demo
Every pay rule, applied the same way every week.
Most agencies run payroll from spreadsheets and memory. That works until a clinician works a 7th day in California, a holiday lands mid shift, or a stipend gets cut for a missed shift. Time and Pay was built around those exact problems.
Time entry for clinicians and staff
Invite each clinician to their assignment. They enter shifts, meals and call time, submit the week, and only ever see their own timecards.
Approve, reject or reopen
Your team reviews every timecard, sends it back with a note, or reopens it after approval. Every change is recorded in the audit log.
Your work week drives payroll
Pay frequency and the agency work week are always yours. Facility shifts fall into your week, and billing follows the facility week.
All 50 states and DC
Overtime, minimum wage and paid sick leave rules, versioned by effective date and reviewed every quarter, including California meal and rest premiums and Colorado rest pay.
Your leave plans on top of the law
Add PTO, vacation or sick plans. If a plan that replaces state sick leave falls short of the law, it is flagged red and the state minimum applies until you fix it.
The deal sheet, applied
Guarantees, call back minimums, differentials, daily overtime and stipend proration come straight from the deal, so pay matches what the recruiter quoted.
Risk flags before payroll runs
Stipends reduced for missed shifts, weeks that fall under minimum wage and overtime regular rate true ups are flagged with the reason before the file goes out.
Files for your payroll system
ADP Workforce Now, RUN, Paychex Flex, Gusto, Paycor, iSolved and EmployDrive, plus entry sheets for QuickBooks Online Payroll and Zoho Payroll.
Your earning codes, one click send
25 earning codes mapped to the names in your payroll system. Send the file by SFTP with the server checked on every send.
One add on price, plus the clinicians who actually work.
Add Time and Pay to any Deal Sheet plan. Your staff users come from your Deal Sheet plan, and you only pay for clinicians who have time entered that month, so clinicians between assignments cost nothing. Time and Pay is billed monthly.
Time and Pay
For any Deal Sheet plan. An agency with 20 clinicians working pays $269 a month. Choose your Deal Sheet plan, then add Time and Pay at checkout.
Choose a Deal Sheet planIn the Back Office Suite
Time and Pay is included in the Back Office Suite, with a lower clinician rate.
See the suiteWe map your earning codes to your payroll system, load your payroll policies and leave plans, review the states you work in, and run a full test payroll export with you.
Live in weeks, not months
Guided setup is included. We load your rules and train your team.
Start a trial or book a demo
See a real week run through your rules.
Send your payroll setup
Earning codes, pay schedule, policies and states.
We set it up
Codes mapped, policies loaded, team trained.
Run a parallel payroll
Compare one week to your current process, then go live.
Common questions
Do clinicians need to download an app?
No. Clinicians get an email invite and enter time in the browser on their phone or computer. They only see their own assignments and timecards.
Does it replace our payroll provider?
No. Your payroll provider still pays clinicians and files taxes. Time and Pay decides what each clinician should be paid and builds the file your provider imports.
What if our policy is more generous than state law?
Your policy is applied. When state law, your policies and the deal sheet disagree, the most generous rule wins.
How do state law changes reach us?
State rules are versioned by effective date and reviewed every quarter. A new rule only applies to work on or after its effective date, so past weeks never change.
What counts as an active clinician?
Any clinician with time entered in that calendar month. A clinician between assignments is not billed.
See Time and Pay run on one of your own weeks.
Book a demo and bring a real assignment. Questions? Email info@unifiedlinc.com.