Know your margin before you quote.
The deal sheet calculator for healthcare staffing agencies that follows how payroll and billing actually work. Enter the job, and it handles the work weeks, RTO, holidays, GSA stipends and billing rules, then quotes a safe pay package in seconds.
Try it free for 30 days. No charge until your trial ends, and you can cancel anytime.
Built by an operator who built payroll, billing and credentialing for a healthcare staffing agency that grew to about $22M in revenue.
Example figures from the built in sample deal. Your rates, burdens and policies produce your numbers.
See the Deal Sheet in action.
Watch a job go from the facility details to a safe pay package, with the work weeks, RTO, holidays, GSA stipends and billing rules handled for you.
Prefer a live walkthrough with your own deal? Book a demo
Every rule that quietly eats your margin, handled.
Most deal sheets are spreadsheets that break the moment a facility week does not match your payroll week, a clinician takes RTO, or a holiday lands mid shift. This one was built around those exact problems.
Two work weeks, one payroll
Your agency week drives payroll. Facility hours split at the agency boundary, so every hour lands in exactly one pay week.
RTO and holidays, done right
An RTO calendar with make up rules, auto dated holidays including Easter and Good Friday, custom holiday hour windows and holidays worked.
GSA stipends by ZIP code
Lodging and meals load from GSA for the facility ZIP and lock once the deal is quoted. RTO reductions and your housing and meals split are applied for you.
Auto quote to your margin
Set your expected gross margin and minimum pay. It maximizes stipends, protects the minimum and puts what is left into the REG rate.
Billing rules built in
Overtime, California daily OT and DT, call back minimums, night and weekend differentials, guaranteed hours and cancellation limits.
Cash flow you can plan around
Week by week timecard, reverse invoice, MSP/VMS paid and remittance dates, so you know when the money actually arrives.
Your whole team, one place
Saved deals, roles, and a Billing tab only billing staff can change.
Job deals, new deals, extensions
Estimate a job, quote a clinician, extend in one click.
Connects to your ATS
Bullhorn, Zoho Recruit, Salesforce, LaborEdge Nexus or spreadsheets.
Plans for every agency size
Monthly, per agency, with every feature in every plan. Monthly plans start with a 30 day free trial. Pay yearly and get 2 months free.
Starter
New agencies and owner operators quoting every deal themselves.
Team
Growing desks with recruiters, payroll and billing working the same deals.
Agency
Established agencies running multiple desks and specialties.
Every plan includes auto quotes, GSA stipends, RTO and holiday rules, billing rules, the cash flow timeline, saved deals, roles, extensions and PDF quotes. Add Time and Pay or Margin Protection at checkout.
Payroll and VMS billing, built on the same deals
The rates you quote on the Deal Sheet carry straight into payroll and expected billing, so nothing gets typed twice.
Time and Pay
+$149/mo plus $6 per active clinician
Clinician timecards, approvals, state pay rules for all 50 states and DC, your leave plans, and payroll files for your provider.
See Time and PayMargin Protection
From +$99/mo
Expected billing for every week, reverse invoices matched line by line, short pays flagged with their cause and dispute deadline, and journal entries for your books.
See Margin ProtectionBack Office Suite
From $349/mo plus $5 per active clinician
The Deal Sheet, Time and Pay and Margin Protection together, for less than buying them separately.
See the suiteConnect it to the systems you already use
One time setup, with guided setup included. We load your rates, burdens, holidays and billing rules and train your team either way. ATS connections are priced the same for the Back Office Suite.
| Your setup | How it connects | Setup | Monthly |
|---|---|---|---|
| No ATS | Your team works in the calculator. We load your defaults and train your team. | $500 | None |
| LaborEdge Nexus, Salesforce without API, spreadsheets | Upload jobs from a template. Download quotes in your import layout. | $1,250 | None |
| Zoho Recruit and ATS systems with webhooks | New jobs and placements become deals automatically. Quotes go back to the ATS. | $2,500 | $99 |
| Bullhorn and ATS systems with an API | Opens inside your ATS on the job or placement and writes results to your custom fields. | $4,500 | $149 |
| Salesforce, built natively | Built inside your Salesforce org on your job and placement records. | From $12,000 | Quoted |
Live in weeks, not months
- Start a trial or book a demoTry it free, or see your own deal priced live.
- Complete the workbookYour rates, policies, users and ATS.
- We set it upDefaults loaded, ATS connected, team trained.
- Quote with confidenceTest against a real deal, then go live.
Common questions
How does the free trial work?
Monthly plans include 30 days free with every feature. You enter a card at signup, nothing is charged until the trial ends, and you can cancel anytime before then. Within one business day you get an email invitation to sign in.
Do we need an ATS to use it?
No. Many agencies start with the calculator on its own and connect their ATS later.
Can recruiters see our billing details?
Recruiters can quote deals, but only owners, admins and billing staff can open or change the Billing tab.
Do GSA rates change after we quote?
No. Rates load when the deal is drafted and lock once it is quoted. Extensions get the rates in effect for their own start date.
Can we add payroll and billing later?
Yes. Add Time and Pay or Margin Protection to your plan anytime, or move to the Back Office Suite when you want all three. Your deals carry over.
Where is our data kept?
Each agency's deals are kept separate in a secure cloud database. Your deal data belongs to you.
30% off your first year, for the first 5 agencies.
Enter code FOUNDING30 at checkout on a monthly plan, or FOUNDING30A on a yearly plan. Questions? Email info@unifiedlinc.com
Prices in USD, before tax. Setup fees are billed once when the agreement is signed. Trials convert to the paid monthly plan on day 31 unless canceled. The calculator supports pricing decisions and does not replace review by your payroll, billing and compliance teams.